There are a number of factors to keep in mind when choosing the right board portal solution

Modern boards of directors use a modern business process management system, fully built on web technologies following the latest corporate governance principles. This article will provide tips on choosing the right board portal solution.

How can the board benefit from using board software?

Meetings are an important business management method, but their effectiveness does not come by itself. Without systematic efforts on the part of leaders and participants to organize and conduct meetings, implement decisions, and other such measures, meetings can quickly become meaningless events, accompanied by a waste of time and nerves of the participants. To a large extent, the effectiveness of board meetings and the instructions were given to them can be improved with the help of modern digital solutions like board portal software.

The program is designed to automate the processes of organizing, preparing, and holding meetings, as well as monitoring the execution of instructions accepted at them. It can be used for information support of meetings held within the enterprise, its divisions, or working groups, as well as at the level of several enterprises, organizations or other structures in various business spheres. Here you can read everything about board fundraising.

The advantages of using board software include the following:

  • improving the efficiency of meetings;
  • automation and digitization of meetings;
  • increasing the speed of access to the knowledge base;
  • reduction of travel expenses;
  • increase in labor productivity;
  • increasing the efficiency of resolving issues;
  • increasing the level of trust in the organization;
  • simplification of the management and control process.
  • What should be considered when choosing a board software vendor?

    The basic set of functions for most platforms is similar. Almost everywhere, there is a chat for communication, the ability to share the screen or downloaded files, registration forms, and sending reminders to participants. Without these options, holding a decent webinar will not be possible. But in addition to the basic set of functions, some options will make any webinar more accessible and interesting for listeners and more effective for those who conduct it. They will help you choose favor of one of the platforms. What are these options, and how important are they? We will understand below:

    • Price and trial period

    The opportunity to try the program's functionality for conducting free webinars is an important condition when choosing a platform. The price directly depends on the functionality. The more tasks you can solve with the help of the service, the higher the price can be. But it pays off if the service closes the main tasks of the business or exceeds expectations. Most platforms have a test period for which you can evaluate the platform's convenience.

    • Number of participants and speakers

    Marketing webinars or general webinars in large companies require many connections. The number of participants can be crucial, and some free services limit the webinar to only 200 listeners. The same restriction applies to some tariffs on paid services. Another important point is how many people can host a webinar simultaneously. It is important if several experts participate in the meeting at once.

    • Communication quality

    No less important than the number of listeners is the quality of communication. After all, with many connections, interruptions in the image and sound can often begin. Modern services must support the WebRTC standard, which provides high-quality images and real-time broadcasting.